Statistically, we can only focus on one task at a time. Multi-tasking is a big myth. Neuroscientists say, when switching between tasks, your brain actually stops focusing on the first task in order to focus on the next. The start/stop process actually requires time and energy. Studies show that our brains actually function better if we give each task a set amount of time.

Now, what do busy people do with that information? Clearly, we all have a ton to do and 12 hours to do them each day. We can’t afford to neglect important tasks. So many of us resort to cramping as much as we can into every moment.

But, is this efficient? Are we actually accomplishing as much as we believe we are? Or is our work ethic struggling along with our brains?

Let’s think about this practically. Here’s a good place to start. How many tasks are on your agenda each day?

Now, what methods do you currently use to complete all of them? I bet you just thought of all of the software you use. Is your list long?

Don’t forget to include all of your email accounts. You probably have different software for each task. Then, if you manage a team, you have additional software to manage their tasks.

If you juggle between all of these screens every day, switching back and forth to gather everything needed to accomplish each task, then you are attempting the impossible: Multi-tasking.

The goal is to work more efficiently. Right? So let’s begin with these 3 steps:

1. Stop the madness. Minimize your screens.

2. Multi-tasking is a myth. Instead, give each task a set amount of time.

3. Build breaks into your schedule and keep your brain hydrated.

If you manage operations for a team, I have a dashboard solution for you that helps to narrow your focus to one screen. Circle View maximizes productivity using a single touch point. It launches soon, so now is a good time to preview the product and take advantage of early adopter prices.

In addition to scheduling main events, you should also schedule your tasks. Tasks should be weaved throughout your schedule and should be time bound.

Don’t forget to take brain breaks. The “pushing your limits” mindset is great for short term goals, but it does not take longevity into account. You need stamina to do great things and great things take time.

Your brain is 73% water. Without water, your brain cannot concentrate. So drink lots of it.